Executive Secretaries and Administrative Assistants
VECRA, Inc. has a requirement for an Executive Secretaries and Administrative Assistants with 5+ Years’ experience. The VECRA Executive Secretaries and Administrative Assistants Professional will join our Albany, New York headquarters to carry out the day-to-day tasks in support of our and Federal government, Public and Commercial clients.
COMPANY DESCRIPTION
VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate
JOB SUMMARY
Must provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. May also train and supervise lower-level clerical staff. Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Perform related duties as required.
ROLES and RESPONSIBILITIES
Answering phones calls and taking messages
Welcoming all visitors and interacting with them
Managing scheduling and appointments
Arranging meetings and other events
Managing mail/fax communications
Managing traditional paper and/or electronic filing systems
Performing basic bookkeeping/clerical duties
Setting and managing the daily schedules and calendars of company executives
Preparing and/or editing documents, such as expense reports, memos and invoices
Creating spreadsheets, managing databases, preparing presentations
Order necessary office supplies
Managing corporate stock rooms and/or libraries
Managing videoconferencing, fax communications and office equipment
Reviewing incoming documents
Training and/or supervising clerical workers
QUALIFICATIONS and REQUIRED SKILLS:
Good time management skills.
Familiarity or prior experience with government contracting.
Proficient in Microsoft Office Suite, Internet navigation, SharePoint navigation and Windows.
Good computer troubleshooting ability.
Excellent communication skills both verbal and written.
Works well independently and is a team player.
Good planner and proficient in time management.
Excellent multi-tasker and organizer in a fast-paced environment.
EDUCATION
GED or High School Diploma plus experience may be substituted
OTHER
Shift: First – Day
Work Hours: 9:00am – 5:30pm
Schedule: Monday – Friday
Onsite Location: USA Albany, NY
Req Type: Full-Time
BENEFITS
We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.